Free General Contractor Invoice Template
A professional, itemized billing template tailored specifically for general contractors & builders. See sample line items, learn what must be included, and send your invoice in 2 minutes.
Skip Word & Excel • Send PDF via WhatsApp in 90 Seconds
⚡ Stop Fighting With Word & Excel On Your Phone
Manual spreadsheets break formatting, require a desktop computer at night, and get lost in messy folders. With Invoice for Trades, you can create, itemize, and send this exact general contractor invoice before you leave the customer's driveway.
Interactive General Contractor Invoice Sample
Here is an authentic example of a properly itemized general contractor invoice. Notice how parts, labor, license disclosures, and payment terms are clearly broken out:
Keystone General Contracting
General Building Contractor #GC-9014
Phone: (555) 550-1289
Billed To:
Richard & Karen Miller
312 Stonegate Drive, Rockford
Payment Terms:
Payable via WhatsApp, Bank Transfer or Card
Status: Pending
| Item Description | Qty | Unit Price | Amount |
|---|---|---|---|
| Master Bath Remodel — Milestone 2: Rough-In Inspection Approval | 1 | $4500.00 | $4500.00 |
| Plumbing Subcontractor Rough-In (Drains, PEX Supply, Shower Pan) | 1 | $1850.00 | $1850.00 |
| Electrical Subcontractor Rough-In (GFCIs, Recessed Lighting, Exhaust) | 1 | $1200.00 | $1200.00 |
| Cement Backer Board & Schluter-Kerdi Waterproofing Membrane | 1 | $950.00 | $950.00 |
What Every General Contractor Invoice Must Include
To avoid disputed payments and protect your company against liability, make sure every bill you send contains these 5 essential elements:
- Contract milestone number and scope description
- Subcontractor pass-through costs and contractor supervision margin
- Lien waiver confirmation on prior milestone payments
- City building permit numbers
- Payment due date with clear electronic wire instructions
Why Spreadsheets Cost Contractors Hours Every Week
| Feature | Word / Excel Templates | Invoice for Trades App |
|---|---|---|
| Time to Create | 15–30 minutes at your desk | Under 2 minutes from your van |
| Offline on Site | Fails or hard to format on phone | 100% Offline-first capability |
| Sharing Format | Clunky file exports & emailing | 1-Tap WhatsApp & SMS PDF |
| Quote-to-Invoice | Retype line items from scratch | 1-Tap instant conversion |
| Payment Tracking | Manual spreadsheets / checkbook | Paid vs. Unpaid visual status |
Calculate Your Job Estimate First
Need to calculate exact labor hours, materials markup, and taxes before sending your final invoice? Use our free tool: Free Contractor Estimate Calculator.
Explore Full Mobile Invoicing for General Contractors & Builders
Read our in-depth trade guide to see specialized workflows, field tips, and offline app capabilities: General Contractor Invoice App Overview →
Frequently Asked Questions
What should be included on a general contractor invoice?
A professional general contractor invoice must include your business details, license number, customer contact info, itemized materials, labor hours or flat rates, subtotal, taxes, and clear payment terms.
Can I send this general contractor invoice via WhatsApp?
Yes. With the Invoice for Trades mobile app, you can export a crisp PDF invoice and share it directly via WhatsApp, SMS, or email in under 2 minutes.
Is it better to use an Excel/Word template or a mobile invoice app?
Excel and Word templates break formatting on phones, require a desktop computer in the evening, and don't track paid vs unpaid invoices. A mobile app lets you bill on site in 90 seconds and works 100% offline.
Does the app work without internet on the job site?
Yes. Invoice for Trades operates 100% offline. You can create quotes and invoices in basements or rural areas without mobile data.